Cognitive Publications Management
Streamlined, Compliant, and AI-Powered Scientific Publishing
The Cognitive Publication Management Solution, built on Appian, streamlines the end-to-end scientific publication process for Global Medical Affairs (GMA). It unifies strategic planning, authoring, submission, and dissemination in one intelligent platform. By integrating tools like Veeva Vault, PubMed APIs, and Snowflake CTMS, it automates compliance checks, accelerates AI-assisted content creation, and delivers real-time visibility into publication metrics. Configurable workflows and enterprise-grade integration ensure alignment with global regulations while improving speed, accuracy, and collaboration.
What’s not working
The Business Challenge
Fragmented Planning & Collaboration
Publication planning across Excel and SharePoint leads to misaligned timelines, duplicate efforts, and accountability gaps.
Manual Compliance & Risk Exposure
Manual checks for GPP2022, ICMJE, and transparency laws increase compliance risks and delay readiness.
Inefficient Authoring & Review Cycles
Lack of AI-assisted drafting and version control slows reviews, extending publication cycles by 25%+.
Limited Visibility into Performance & Gaps
Stakeholders lack real-time insights into metrics, evidence trends, and publication plan progress.
Rigid, IT-Dependent Workflows
Customizing workflows for regions, therapy areas, or journals requires IT support, limiting agility.
Key Features
AI-Powered Manuscript Drafting & Quality Control
Generates plain-language summaries using Gen-AI and NLP checks via Azure OpenAI—ensuring accuracy, speed, and consistency.
Unified Publication Planning Dashboard
Combines trial checks, data locks, KOL identification, and journal selection in one interface thereby streamlining strategic planning.
Automated Compliance & Risk Management
Performs real-time checks for GPP2022, ICMJE, and transparency laws with risk scoring and audit-ready tracking.
Collaborative Authoring Workspace with Real-Time Visualization
Version-controlled workspace with Kanban and Gantt views thus enabling seamless teamwork, transparent progress, and milestone visibility.
Self-Service Configuration and Template Management Portal
Allows Medical Ops to update SLAs, workflows, templates, and AI prompts - ensuring agility and publication consistency without IT dependency.
Secure Role-Based Access & External Collaboration Portal
Role-based permissions for authors, reviewers, and compliance officers, plus secure KOL portals for co-authoring and approvals.
Cross-Platform Data Integration and Synchronization
Seamlessly integrates Veeva Vault, PubMed, IQVIA, and CTMS - ensuring real-time, consistent, and unified publication data.
Dynamic Budgeting and Planning Dashboard
Tracks spend on writing, KOL fees, and publication costs - providing visibility into budgets alongside planning milestones.
The Business Impact
Improved Efficiency and Reduced Cycle Time
Accelerated publication workflows through AI-driven automation and smart routing.
25%
Enhanced Compliance and Risk Mitigation
Automated checks ensure adherence to global publication and transparency standards.
100%
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