Procurement 360
Digitize procurement faster, smarter, and build to scale.
Procurement 360 by Xebia is an award-winning solution built on Appian’s low-code platform, designed to transform procurement into a streamlined, data-driven function. From purchase requests to payments, the solution unifies workflows, integrates seamlessly with legacy systems, and delivers full visibility across the procurement lifecycle. With built-in agility and powerful configuration options, organizations can accelerate procurement cycles, reduce costs, strengthen supplier relationships, and ensure compliance, while adapting quickly to evolving business needs. Recognized by Appian for its impact and innovation, Procurement 360 is built to help enterprises operate with greater control, speed, and confidence.
What’s not working
The Business Challenge
Fragmented Procurement Processes
Many organizations rely on disconnected tools and manual workflows to manage procurement—resulting in inefficiencies, errors, and limited visibility across the lifecycle.
Limited Spend Visibility
Without centralized data or real-time reporting, tracking spend, identifying savings opportunities, and enforcing compliance becomes a major challenge.
Inconsistent Supplier Management
Managing supplier data, performance, and communication without a unified system can lead to duplicate records, misaligned expectations, and strained relationships.
Compliance and Audit Gaps
Lack of governance around procurement activities increases the risk of policy violations, audit issues, and regulatory non-compliance.
Slow Cycle Times
Cumbersome approval chains, lack of automation, and manual vendor coordination often delay purchase requests, contract sign-offs, and payment cycles.
Inflexible Legacy Systems
Traditional ERP and procurement systems are often too rigid to adapt quickly to changing business needs or new sourcing models.
Key Features
Supplier Management & Onboarding
Quickly onboard suppliers with centralized data, contracts, performance tracking, risk assessments, and integrated digital signatures (via DocuSign).
Highly Configurable Workflows
Tailor the system to your organization—set up organizational hierarchies, chart of accounts, cost centers, departments, delivery sites, currencies, and dynamic procurement workflows without coding.
Dedicated Supplier Portal
Suppliers can submit invoices, view payment status, respond to RFPs, and manage their engagement through a self-service portal.
Purchase Request & Purchase Order Processing
Initiate and manage purchase requests and POs with configurable approvals, budget controls, and embedded payment milestones.
Request for Proposal (RFP) Management
Launch RFPs, invite suppliers, collect responses, and compare offers across metrics like cost, quality, capacity, and financial health to make informed sourcing decisions.
Intelligent Invoice Processing (IDP)
Leverage Appian’s IDP with AI/ML to automatically extract data from emailed or uploaded invoices and route them through processing queues—reducing manual effort and errors.
The Business Impact
Spend Control
Control spend with built-in governance and compliance.
Budget Oversight
Enforce budget discipline with exception-based workflows.
Operational Efficiency
Boost transparency, cut red tape, and drive efficiency.
Supplier Collaboration
Streamline supplier communication with a dedicated portal.
Data-Driven Decisions
Make smarter decisions with unified data and real-time insights.
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